Raleigh council discusses how to replace former member
The Raleigh City Council holds a special meeting to discuss the process to fill the vacancy left by the resignation of Councilman Saige Martin.
number. And I am going to ask our city attorney Teoh, provide us with background. So everybody knows and understands what the statutes are involving this this issue and then an option for us to consider regarding a an application process. So, um, Robin, I'm gonna trying to suffer to you, okay? Thank you, Mayor. Um, because of the recent vacancy, the council has got to make a decision about a new district D counselor. And so I'm going to go over the laws and procedures that apply for that vacancy to be filled. I sort of go through visual quick with financers, if you will. The first question is, how do you feel that they can see and were given direction both by the general statutes and by the release of charter and both of those state that the vacancy has got to be filled by the remaining members of the council. There's also a rally charter provision that says any action, basically that has any binding effect has to have five boats, regardless of the number of councillors who are actually sitting. So that means we need five votes. Even though we have seven council members now, that's the legal direction that we have. The next question is who is eligible to serve in that seat? Um, and that's governed by the Constitution of the of North Carolina and the City Charter. There's a couple of provisions. First of all, the Constitution says you've got to be 21 years of age and registered to vote in Wake County. Um, it says that you actually have to be a resident of the county and District D district. The requirement is because we have districts in the city of Raleigh and the person would have to have lived in District D for at least 30 days. So just to go over those requirements briefly or anyone for the council, anyone who might be interested, you've got to be registered about it. And Wake County, you must be at least 21 years of age. You must have lived in District D for a minimum of 30 days. Now, if it was an at large member or the mayor, that would be a resident of the city. But if you're a resident of District D by to fall, you're also a resident of the city. So those are that's the voting requirement and the applicant requirement. So the next question is, what is the procedure to fill the vacancy? And there's not a specific legal process required that is up to council and it can be done in various ways. Um, we have come up with a potential option that I'm gonna present, um, and let council discuss, um, what you can do today at the special meeting. We have provided counsel with a draft application. You could approve that application and have a submittal period whereby the applicants could submit the application. And after that cut off date, you could review the applications, said a second special meeting. Probably around, um, July the 14th and make a decision. Now, the draft application. I'm going to summarize basicly What that says you're free shoe except it revise it. Start from scratch. However you want to deal with that. It asked for certain personal information, name, address, etcetera and would verify each one of the requirements just to actually have the seat. You have to be 21. Prove that you live in the district, etcetera. It also asks, um, general questions about prior civic engagement. What the candidates priorities would be for the city, what they see as issues for District D that they would like to address and why they believe that their qualifications and experiences would be beneficial to the city. Now that's what's in front of you. If the council decides to go with the application process, they can adopt that or, um, tweak it, amend it. And then the next step would be to ask the staff, um, probably blew in Ruffins office to end Gale to get that online, Um, probably by mid day tomorrow and then to perhaps have until July 10th for the applicants to submit them. And then again, said another special meeting for July 14 the next meeting of council after the break would be August 18th and that would give the staff of full months to be able to orient the new council member and prepare them to be ready at that meeting. So that's just a summary, and I'll turn it back to the mayor and it most anyone has any other questions for May A, um, based on some preliminary conversations with step If way to go, the, um, application rail. Um, they can have this online by 10 a.m. tomorrow, and I proposed put off or the deadline would be 4 p.m. On July 10. Um, I would also question, um I would like to see us do some type of virtual forum with perhaps the top five candidates. I don't know how many people are going to apply, but perhaps what we could do is schedule something for Sunday. Um, three o'clock, a virtual forum. Um, top five candidates, we could ask a member of the media should be the moderator. We could also allow people to submit questions to the city clerk that could be considered for, um questions and that could be done during the application process. Um, I think is important for people to kind of see and get to know who is applying. I think it's also important for all of us to see that and and before making a determination. One thing I would suggest is that, um, you know, we just went through a process with the police advisory board where we had a a number of applicants to select from and perhaps what we could do, um, on Saturday is a ballot type of, um, vote as we did last time and identify who this talk about candidates could be. So, um, and we could figure out that process. But what I would like to dio is asked First off, um, if everybody is comfortable with this process And are you comfortable with Virtual Town Hall? Madam Mayor? Definitely. And just for clarity, when you say Sunday you're talking about July 12 s three o'clock for that show form. Yeah. So I just want to make sure that people know where we're stuck about July 12th. Yes, Sunday, July 12. But that would give us a day to kind of call the list if needed. And then through a ballot process, it would give us time if we put this, um, I'll call it eight. Forum on. It would allow us to put the line all day Monday. People could view it. Um, and I'm sure we will receive emails and comments from people, as we already have been. Um, but we would come together then for a special meeting at four o'clock on, um, july 14th to make this election. I cannot say one thing to mayor with respect to the ballots, and I would think that maybe I can work with the city clerk to make that happen in such a way that we make sure that we comply with all of the various laws and requirements and make sure that that balloting is in no way a determination about who the candidates gonna be. Um, right. And I can work with Gail on perhaps coming up with a trust it to make sure that that's smooth and correct and lawful. That would be great. That and that gives you over weekend. Well, are we gonna have to do that? So we would be, I think, well prepared. And yes, we want to do this with transparency and, um, and and make it a very inclusive process. So thank you. Um, council buff kin had his hand raised. Thank you, Mayor. All this sounds like a fine process. I wonder if you could maybe just go over the idea of narrowing the list, and it sounded like we would have two rounds of balloting or two rounds of voting, I guess. Could could you run that by me one more time? That is what the city attorney in the city clerk will work on in the next week and 1/2. We don't know how many applicants were going to have, Um, if we have 40 that's a different process than if we have eight. So let's let them figure that out and come up with something that meets all the institutes and, um is transparent and and a good process. And I want to just say, this is not a balloting to choose seats. This is a balloting to, I guess, decide who's gonna be on on a forum. And it's not a foregone conclusion that someone who wasn't on the forum wouldn't be the person who was chosen. This is just basically to go for this other process, not to pick the Count's members, which were, well, doing an open meeting. Yes, ma'am, exactly. Okay. Does anybody else have any questions? Answers. Are we good? Yeah, I'm doing to make a motion. I move that we are home itself, that we use the application process created by to see the attorney with the applicant deadline of 4 p.m. On July 10th um, with a candidate's form on July 12 and we select on July 14th could be just add in their online by 10 a.m. Tomorrow. Yes. Okay. And then 3 p.m. On Sunday is the forum, so people won't help What's expected? Um, do we need anything? City attorney about the ballot process in the motion. Okay. What I probably like you to do is make a motion first to accept the application process with the submission date of, um manager is 10 a.m. Gonna work? Yes. We'll make it work for a submission online by 10 a.m. Tomorrow and a closing at 5 p.m. On the team, 4 p.m. on the temp and a subsequent meeting on the 14. So let's do that in one motion. Okay? Back in with the form of a different motion. That's what I thought I heard you say council branch. Right? It is. I added, I think a part about the voting. So, um, looks as moved. Okay, we have a second, please. Um, seconded by Councillor Cocks. All in favor? Aye. Right. Okay. And then the service would be for, um, upstart, and then the second motion would be I just actual announced the vote Robin. Um um um, Clark, this was that was approved unanimously I see you've trained me. Well, I'm happened, and then I just didn't even let you do it. I'm sorry about that. Um got ahead of myself. Um, so the second motion would be to have a candidates forum, Um, on Sunday. July? Well, three. Um, with the process to be determined and for the city clerk in the city attorney to determine about ng system to in a way that makes the candidates you participate legal. You like to take that on in the form would be virtual yet so move in a second by Councillor cooks. OK, all in favour. Okay. I okay. Opposed. Um, clerk, That was a unanimous decision. Okay, um, I believe that's all the business we have to conduct today. Um, I just wanted to thank everybody for hopping on, um, this call and making time. This has been very difficult time for all of us. I know. And, um, thank you. I look forward to the process. I look forward to the applicants. We have a lot of very qualified, smart, passionate people in District D. And, um, I look forward to seeing what happens during this process and who emerges. Aziz candidates and I would I would quite frankly urge anybody who is passionate about serving to please apply. So all right, um, with that said, if there's no further business, I will adjourn the meeting. Thank you, everyone.