NC Board of Education meets to consider COVID-19 actions
THIS MEETING IS AVAILABLE IN AUDIO ONLY. The State Board of Education meets today to consider actions related to COVID-19. New CDC guidelines on education and child care come down hard in favor of opening schools, saying children don't suffer much from coronavirus, are less likely than adults to spread it and suffer from being out of school.
All right, camera, We're ready to go. Thank you, Dr Town. Good morning, ladies and gentlemen. And welcome to this July 24th 2020 meeting of the North Carolina State Board of Education. American Avis, chair of the board, called this meeting to order Note for all listening that a quorum is seven members, which was confirmed prior to start of this meeting and before seeking approval of our Jenna. What? I want to note that we will move the bizarre committee to after the chairman's comments on our agenda. With that change, I now ask for a motion to approve the July 24 2020 agenda. The emotion so moved, dismiss game. That can be yes. Motion by miss can. It's their second. Second is Mr Ford second by Mr Ford. Dr. Smith, we call the roll. Yes, sir. Doug Rocks Guy. Yes, This can. It's Yes. Mr Keenan? Yes. Mr Hall? Yeah. Mr Four. Yes, Mr. Chest Een. Yes. Change your Falwell, Lieutenant Governor? Yes. Vice turducken. Yeah. Jared Davis. Yes. It's unanimous in motion carries. We had a general. Thank you. Treasurers here. Thank you. Very good. Thanks for joining The structure answered you remember or members were reminded that it's our duty to avoid conflicts of interest in the appearance of conflicts with of interest as we handle the work of this boards. And remember the board know of any conflict of interest or any appearance of conflict with respecting matters coming before set this meeting. If so, please take them for the record. During the course of meeting, you become aware of an actual or apparent conflict of interest. Please bring the matter to the attention of the chair. Will then be your duty to abstain from participating in discussion on the matter and from voting on the matter. I note for the record that the board will take a roll call the on all items requiring action on this agenda. Each day brings another example of hope, inspiration and courage. Um, educators and students across our state. Unfortunately, too many of these stories are all intended. I touch of sadness, and so it has been on behalf of my colleagues on this board and or republic construction as well as educators across Thursday way would like to extend our condolences. Are our colleagues in the Halifax school community and especially the family Halifax County principal of the year teacher Paterson recently. That's the way you probe in 19. We greet with you. We hurt with you and we hope with you. And until we have a more fitting celebration Principal Patterson's life, let us continue to lift up our prayers and to rededicate ourselves the principal Patterson's calls safely educating every child in his school and in his state, our state. So now let's continue with today's task. In pursuit of principle Patterson's calls, we will now proceed to a report from DHHS. I remind my colleagues that on June 11 we adopted the department sliding our way forward reopening document were in school instruction based on the health and safety guidance from the North Korean Department of Health and Human Services. The adoption of the plan provides consistent expectations based on science and data as our district and charter schools prepare for students to return to school in the fall. Following the adoption of the document and the state board member input, Governor Cooper announced the return to school buildings in the fall would be under Plan B moderate social distancing with the flexibility for District's open under plan c promote learning based on the health and safety considerations in the district's and charter schools. Some of our district in charters have made the decision in the year in remote instruction based on their community self situation. Other districts and charter schools have made a decision to operate under Plan B in return some students and staff to our school buildings. These decisions by our superintendents and local wards have not been easy, that have been made with thoughtful care and concern for the help, safety and education of our students, as well as the safety of our teachers and staff. Today we will hear from Chief Deputy Secretary Susan Gale very who will detail the changes that's June 11 in the North Carolina Department of Health and Human Services Guidance. Following this presentation, board will consider adopting this amended guidance for incorporation into the lighting the way lighting our Way Forward document developed by the Department of Public Instruction, Health and Safety of Students and Educators and stand firm ain't the board's top priority. As we continue to learn about the virus and update our guidance consistent with our partners in DHHS, I now call on chief Deputy guilt Perry for this presentation, Deputy, Thank you, Chairman Davis and Good Morning, everyone. It's good to be with all of the board members once again to walk, walk through, really the revisions that have been made to the strong schools and see guidance. Since I have previously presented just as a reminder, I did previously present on all of the health and safety requirements in the tool kit. I'm not going to revisit all of them again today, but just talk highlights some of the key changes. And also we presented on some of the data and research regarding what we're learning about, uh, Children in schools and relative risk previously, so I won't be revisiting all of that. But I do want to start with a quick step back Indiana if you would drive to the next slide or reminder again, I'm not going to re read this on how Cove in 19 spreads. I think you're all well aware of this now, but it is important to remember how Kobe 19 is transmitted as we think about what are key mitigation strategies currently are that are in our toolbox. In the absence of a vaccine next slide Deanna. So again, we talk often about the three W's wearing a cough based covering waiting six feet apart, washing your hands regularly. These measures went coupled together, so we want to create redundancy. We want to see them working together with each other. To be the most protective possible, really can significantly reduced transmission and risk. Next slide please again, just a couple of slides, and I'm not gonna go over these in detail. But a reminder about why do we keep talking about the three W's wait, wear way and Wash and is because there is a growing body of evidence that shows that the central, distant thing really is a protective fact factor can really decrease risk of spread significantly. And this slide illustrates that next slide please, again, face coverings. Why do we talk about the importance of face coverings again? Emerging body of evidence shows At a population level, there's a significant decrease in risk of spread. Um, and there was an example I'm sure many of you heard about in the news of two hairstylists who had Cove in 19 and spend at least 15 minutes with clients, and the fact that everyone was wearing a face covering have a very protective of impact, and there was no clients who are known to be impacted next. Likely, we also know with any kind of communicable disease, and in general, hand washing is a very important ah personal hygiene routine. It is really important in times like this that we're continuing to do that hand watching and hand sanitizing when hand washing is not possible. Okay, so just to move quickly through what's in the tool kit? A reminder there are a set of core requirements that all schools must meet as a baseline. In addition to those requirements are also recommendation for additional strategies that schools may choose to use to minimize spread A cove in 19 I'm as a reminder. The took It was first released on June 18 and we have had two updates one on July or TV and again one today. I will just pause here and note that we just got new CDC guidance released. So again, as we learn more as we improve our approach to mitigating spread ah, guidance is constantly being updated, including promise CDC. We did have ah do a quick analysis of the new CDC guidance this morning, and in general it looks to be very aligned with the guidance that we have laid out in this toolkit. No significant differences. They do speak more to the importance of cohort ing of Children, for example, a ZA recommendation. But in general they are very aligned. No significant changes that we have seen so far. But we'll put out additional analysis of that force to updates as appropriate. Next life, please. As a Z chairman, Davis alluded. Just a reminder that the decision was made, Teoh, that schools must operate under Plan B, this specific languages. How in the beginning of the tool kit to be very clear on that, that that there has been some questions about Plan B vs Plan see that they must operate under Plan B unless they choose a more restrictive Plan C. And they can choose between Plan B and Plan C at any time. And obviously there significant flexibility and how schools are choosing to implement the requirements. And as we have seen, a number of school districts are choosing to star in remote learning at least for your time, and it is going to be critical that there is that virtual instruction option for higher risk students and teachers and families copping for that option, which is a significant number of families as we have seen a process date. Next slide, please. Okay, so just a reminder of the general things that are in the tool kit the face coverings required for every teacher, staff and students from kindergarten through high school. And remember that was an update that we made that started out with middle and high school students. We've included elementary school students to be as protective as possible, particularly given that they will be buses and its proximity with each other every day and likely not always be at all times six feet apart from each other. And again, we're trying to layer in redundancies with the face covering and the six feet two to be the most protective. We've also removed the requirement that said that schools had to go to a 50% reduction and occupancy and simply said that they must limit the total number of people in the building so that six feet of social distancing as possible. That change was updated in the July 14th release. Ah, that gives schools a little bit more flexibility to think about how they're staggering and what the reduction is that is necessary to implement the social distancing requirements. UH, no change. We have continued to require the symptoms screenings, including the temperature checks that need to take place daily before Children can enter into the school buildings. A reminder we did in our initial guidance allow for a self attestation. And that would be done by the parent first Children getting on a bus so that we didn't have Children stranded at bus stops. So ah, parent just needs to complete that form and the child can get on the bus. And then we'll go through the full screening procedure when he or she gets to the school building. Uh, also the requirement for schedules to allow for frequent hand washing, uh, etcetera seating on buses limited to one student per seat unless a family member That was a modification that was updated full release on July 14th. That was a request that was made. Teoh allow for some additional ability to add students to the buses while still maintaining social distancing. There are very extensive procedures that need to be in place for handling suspected, presumptive and confirmed cases of Kobe 19. There's a whole separate guidance on how to do that, what the steps are to do, that, how to do that appropriately. And then there is a requirement around plans that need to be in place for bone abril, vulnerable teachers and staff and, again, that requirement for a remote learning option for students and family. Next life, please. So some of the additional updates that have been made since the initial release to the toolkit we felt that it was important Teoh add additional guidance on how teachers and staff should interact with each other and the safest way possible. The toolkit was largely focused on the way Children interact with each other and with staff. But we have to remember that it is very important, particularly what we know about transmission, that the staff are interacting with each other and maintaining that social distancing and wearing the face coverings and avoiding being in close proximity with each other for extended periods of time, trying to adapt their approach to interacting with each other as well. We also added recommendations around physical education, music and bands to provide additional guidance on July 14 and also clarified the requirement to discontinue in person activities that bring together large groups and or that do not allow for social distancing and updated the criteria to return to schools for 24 hours without symptoms rather than the 72 hours. This was an update from the CDC that we incorporated on July 14 next slide. That just shows a clarification. There were some a little bit of confusion, so we're always working to update our frequently asked questions and our guidance to make sure that our guidance is is there is possible. I'm very grateful to all of the superintendents and school leaders across the state who are working so hard to try and meet these requirements and make sure that they understand them clearly. I know Chairman Davis is heard some amazing stories, as have many of you about how school districts are adapting to this guidance. And I think we all recognize how challenging it is. An all appreciate appreciate the leadership that we're seeing around the state to rise to the occasion Next slide, please, just a reminder. And I did cover this previously that we have provided access to face coverings in some peopie already toe all school. That's tricks. We did purchase five reusable, cloth based coverings that have now been almost fully delivered to all districts and charter schools. I reusable off base coverings not just for all staff teachers on staff, but also for all students, and had previously shipped the PPE starter pack for school nurses and delegated staff. And there's a list of the items that were shipped. And as a reminder, we also do have a convenience contract through which all districts and charters can order additional supplies such as an sanitizers, cleaning supplies and gloves, etcetera. Next, likely. And just in conclusion, because I want to be able to answer any questions you have. And I do have a Rebecca Plancher it our senior early childhood adviser on the line to maybe talk about specific questions you might have. We do have a number of resource is available again that that reference guide for how to handle cases that are suspected or confirmed and, uh, a infection control guidance list with details about what kinds of products are going to be necessary, as well as the tool kit and Spanish and in English. And with that, I am very happy toe. Answer Any questions that folks have about the updated guidance at this time? Thank you, Chief Miguel Perry. Um, questions from my colleagues. Mr Ford? Yes, I have a couple of questions, actually. That's all right. Um, the 1st 1 is on this maybe semantical into specific, but, um, is there anything in the guidance that specifies how face covering should be worn? I say that. Say, um, you know, just from personal experience, kind of, you know, maintaining my own social distance as I go about my life. People may have the face covering Ron, but they may have it down below their chin. Or maybe it's covering their mouth and not their nose. And so is there any sort of specific guidance around how exactly face covering should be worn? Do you think that that may be warranted? That be question number one. Question number two. I just wanted to make sure I understood that what we're saying now, the updated guidance is that if, uh, that a child, maybe, or even a staff member may be allowed to return after 24 hours instead of 72 hours of not showing symptoms and just sort of, from your knowledge, what was the science that was guiding that decision to reduce to reduce that time period. So I'll pause for those two questions. Thank you for both of those great questions. Mrs. Susan and I will answer the 1st 1 in terms of the proper wearing of base covering so glad that you brought that up. In fact, in the guidance is clear about it, needing to cover the nose and and the mouth completely and be snug up against against your your face and how to wear properly. We also do have a video that our state health director did on how to properly put on and take off and where face covering. We're thinking of adding to that video library so that are specifically geared towards Children and maybe with Children. Um, and we've gotten a lot of questions about how younger Children can wear face coverings we we know and see and are aware of. Many younger Children who are are wearing face coverings, air wearing it in camp right now on and wearing them successfully. And there's lots of ways to make wearing a face covering fun and letting kids decorate their face coverings, you know, role playing with face covering. So there's a lot of ways. And so we're thinking about again, adding some videos and sometimes its helpful, because it's not just how you wear. It's how you put it on and take it off to make it most protective for you and for other other people's. That's a great question. As for your question about the 72 to 24 hour change, I'm gonna ask Rebecca Plancher to our senior early childhood policy to talk to the specifics of that. Sir Becky. Hi. Thank you so much. Um, Susan, Hi. This is Rebecca. Plan Shirt on and thank you so much for that question, Mr Ford. The CDC updated their recommendation to lower that threshold from 72 hours to 24 and there was a variety of different research associated with that. We're happy to share the link that describes their guidance in detail around the duration of isolation protocols and that timing, but they updated their guidance for the entire country toe lower it from 72 hours to 24 we followed that guidance. Thank you, Becky? Absolutely. Thank you, Mr Chair. If I could ask just one more question, that's that's OK. Yes, thank you. I appreciate that. And then with regard specifically to the, um, the amendment of the 50% capacity and really sort of leaving it into the in the hands of the district's to calculate on their own sort of what the density is that would permit them to maintain six feet social distancing. Was there any sort of sort of metric that we're offering District's to do our schools districts to be able to do that efficiently and to oversee, you know, the kind of build the implementation of that, or are we just kind of putting out there as a guidance and permitting, um, l e a stand forces as they a zit? Thanks for that question. I'll take a stab at it and DP I call it makes feel free to jump in. So I will say, I think some of the operational approaches toe how schools can. I can think about fitting in their furniture or rearranging deaths or, you know, those kinds of things are addressed in the operational guidance that dp I provided I will say that we we received the request around the 50% density reduction from some districts where, given the nature of their school buildings, given the, um ah, number of students they're not They're not over enrolled that they have. Having that flexibility was actually going to be helpful to them and actually being able to serve more Children in person instruction. I have seen personally seen, uh, a school leaders doing very detailed pictures, drawing schematics of their classrooms, thinking very carefully about how to do. But a lot of this service is dependent upon the physical facility itself, the way things were laid out in the size of the classroom and and the total number of students in a school. So there is a lot of local work that is happening in that regard. Thank you. Appreciate it. The answer that Treasurer Falwell Thank you. Just a lot of short questions. Number one is Is there a waiver process or any school district that would like to adopt plan A. No, sir, we do not currently are not currently offering a waiver process. Okay, What is the consequence of somebody not following plan B or something? That's more constricting. Thank you for that question, sir. I would I would say this. You know, generally speaking as as with all of our all of our guidance and requirements and recommendations, our hope is that folks are taking seriously the risk to to students and staff. And families particularly are vulnerable family members and and loved ones. And following the guidance to the fullest extent possible, we are assuming that districts are complying with the requirements. There are a variety of tools that are available are enforcement, but our our starting point is always going to be around technical assistance and engaging with folks to help meet the requirements as they're laid out. And this is a friendly follow up question. Uh, people do take it seriously. And do you follow all your guideline and realize that that functionally and operationally that they can have plan a and actually meet the needs of their customers? Sewers of kids? Uh, let me Just what? This what down side of that? It's Somebody is taking it seriously, is following your guideline, but improved that they can do all this stuff and actually meet the needs of Children. For example, when I gave a high school commencement address this year, and the graduate class was 38. To do this, I didn't walk through the entire building, but I would extrapolated 38 a senior class. It's over and it's the only high school in the county. By the way, we have lots of situations like this. I was just I estimate, that they could follow your guidelines and take it seriously, and to some extent get back to business system as usual. And then I have one final little follow up questions. Chief Deputy, I'll be Plant Teoh begin to respond to that question. The treasure of the is you know, the primary differences with these changes between Plan B in playing A is that a Plan B requires six foot social distance thing? No requires mask wearing. So for so sure, If your question is yes, a district demonstrate that can comply with the requirements of Plan B and bring in all of their students, then they're in compliance with Plan B. That's exactly the reason. One of the reasons for the recent changes of eliminating the density requirement is Teoh Four districts and charter schools. The ability to safely bring in as many students and teachers into our buildings in order to continue their education. I think to correct me if I'm wrong, Chief Deputy. But I believe that these changes help too afford district and charter schools to educate the maximum number of Children in our buildings under plan B. That social distancing face mask wearing and hygiene practices will accommodate. Yes, sir. And always just Ah, yes, Chairman Davis, you got it exactly right. The primary difference between Plan and Plan B is that, as you will recall, Plan A does not require the social distancing that is really the funding parental distant difference. And Plan B does require the social distancing. So I think the answer your question it folks, we're following both the social distancing and the face mask wearing and the other health protocols they are. They are, in fact, phone plan being and meeting the requirements. Which again, is why we eliminated, for example, the 50% density reduction. Well, I appreciate your answer. Mr. Chairman did not apologize toe taking up the boards time with something that should have been so obvious to me that sometimes things aren't so. Thank you for educating me and maybe one else. You may have had the same question and and, uh, too easy ones. How many people can be on normal size school bus under? You're Gavin's. Oh, my goodness. I'm hoping one of my GP a colleagues might know that. Or Becky Plancher, you're on heavy use. Heavy. Seen the schematics have seen very detailed boss drawings as well. How this is Rebecca Planche erred. I am pulling up the last bus schematic that I've seen from our colleagues at DP I. But I'm wondering if someone else might be able to speak to any more recent ones we did in thinking through what social distancing could look like on a typical school bus. Um, we approached the guidance as saying kids from the same family could share a bus seat, but otherwise trying Teoh limit the number of Children sharing a bus seat, if at all possible, um, was the best approach in order to reduce the number of kids in that enclosed space for a long period of time. Um so the way that the requirement is written is no more than one passenger can be seated per school bus seat and that their considerations for family members to share one of those seats. My gut, I would have to again check the schematic, but I feel like there were about 11 rose 12 rows or so, Um, and so if you have one passenger per bus seat, we can. We can do the math there if it's on either side of the aisle, but I hesitate to give an exact number and would defer to our partners at the Department of Public Instruction. So after goes Dr Emory, can can you elaborate? Another's a working group. It's been focused on this particular item that might be ableto educate us all. This is David Steagall. I don't have Dr Embry Zone, but from the last discussions that were had, Justus Mickey Planter just shared one to proceed and then, in some cases, siblings You could have a sibling in the seat depends on the size of the bus or 66 seat capacity buses. There, 72 capacity buses. There may even be buses that have even smaller, obviously depending on the age of the bus, but it could be typically 22 to 24 in a typical bus on DNA, maybe Mawr if students are siblings sharing seats, so it really depends on who's on the bus. But I would say 22 to 24 in the safe, low estimate for a typical bus, and someone else is on the line That has any new information we can link the guy that's into the chat, if you'd like and we make sure that remembers asking for it can get copies of it. Thank you. Thank Miss Chairman and one comment and then the last questions. Very clinical. It'll be really easy answer, But, uh, as treasurer in the chair of state local government Commission, I just I hope that all policymakers take into account with this physically f i s e a l happening Not physically happening in many of our counties, especially, uh, ruled North Carolina, uh, without revenue met, many of which go to actually fund public education. So a body on this call or on the board wants every once more inside about what the stress that were actually seen before school even starts. Some of these communities would be glad to provide that to you. And then the last question to follow up on Mr Boards. Excellent question. Is the production in the time out for, uh, covitz from 72 to 24 hours by the Stevie's the age based? Where is that be? Considered from order? 18 years old. But I am in a different way. I believe it is not age based her butt, and we're happy to fob, since this question is what we're happy to follow with. Some of the research of the CBC use to make make that change absolutely. And this is Rebecca. So I do want to clarify that the reduction of 72 hours to 24 hours is a specific reduction about the time for an individual to no longer be symptomatic any more, like actively symptomatic. But if a child is symptomatic and they screen upon school entry before having a fever or for having a new cough or loss of taste or smell and their confirmed positive for Cove it, it turns out, and they need to be out of school for 10 days since their first symptoms. So I I don't want toe indicate that people can just be out of school for 24 hours. It depends on what's taken place. And there are details about that in this reference guide for suspected presumptive or confirmed cases that Susan has on the slide right here. Yes. And it is for any age, sir. Thank you. And thank you, Mr Chairman, for the quest for the time. Thank you. Thank you. Treasure for your questions. And they click for your stewardship of our state funds. Appreciate it. Miss Morris, you have a minute to thank you. And thank you for the presentation today. My question is, and comment is regarding how we're going to make sure that we are protecting our works. Worse, because we know that the preservation of our work force is paramount to the quality of instruction that our students are going to be receiving into that point that if our teachers are not protected, no true instruction is going to be happening in the building. So I would like to make a comment that I would strongly hope that the state considers providing and 95 face masks for all futures and instructional assistance across our state. Because we know that our teachers are going to be exposed. They are going to be moving into the front lines in our society. And I hope that we understand that we have to preserve our workforce in order for any instruction happen. Um, and to that point, I would also like to ask that we pay particular attention to our E C teachers and our east instructional assistant. We're going to be at increased exposure. When they're dealing with bodily fluids in their classroom multiple times a day, they will be essentially serving in the same capacity that our nurses and doctors are gonna be serving. I hope that we can provide as it state metal cool equipment and PPE grade medical grade PPE for Eesti, an instructional assistant so that this is coming from the state. Because we do know that our district are being burdened financially if I haven't been at a lot of different procedures right now. Thank you, Miss Morris. Any other questions for my colleagues? Mr. Chair, this is, uh, imports, Lieutenant Governor. Thank you, Mr Chair. I have the same question I asked before we did this last time. It's kind of the same thing. I haven't heard the answer yet. I'm still curious. What is the goal was the standard. What's the bench more. How will we know that we have actually achieved it? Not just us on the board, but the students and the teachers and the parents will never have actually achieved the goal so that we can open our schools back up again. What is that? What is that benchmark that we're trying to achieve? Thank you. I would say 10 Governor are our goal is state board and education leaders is to get our students back in school safely and all of them, all of our teachers, and to do so, consistent with our state's ability to control the spread of the virus and to minimize the risk to our teachers, staff, parents and students. Um, and we rely on our partners and DHHS with create metrics and guidance to that end. But our goal is clearly to get all their students back in school and our teacher back in in school safely because that's where they do the best. Learning and best teaching is that point in time, Mr Chair, When the virus is over, when there is no more virus, eyes that win hospital rice to you. It's a certain level when spreads hits a certain level. What are the numbers? This is This is, like, very big. This could go on forever if we don't have a goal or a number or some kind of data or science that we're trying to achieving a certain metric. I hope that's not I don't mean that to be confrontational. Anyway, I just think that's a real base, That thing when we are asking the entire state that to do these things, they would be really helpful if they knew what they were trying to achieve so that they can celebrate their success when they achieve in local schools. I'm having it. This is Yes. Thank you, sir. I'm happy, contented. Ever. Thank you for the question. Yes, and we did. We could talk about this a little bit last time. So just is a reminder. You know, the state does have adopted, um, in large part, the metrics that were established by the opening up for America. White House guidelines for reopening, and just a reminder when we may not have exacting numbers as you're as you referred. Teoh, here are the things that are on there on the White House. Guidance for gating criteria that we're currently still not meeting downward trajectory. Influenza like illness reported within a 14 day period. Downward trajectory of hope. Did likes and drama cases downward trajectory of documented cases within a 14 day period and it downward trajectory of positive tasks as a percent of the total test. So we're currently not meeting those gating criteria. Those were not the only criterion again. We are looking at them all in combination and also in combination with our capacity or hospital capacity, etcetera, but just a sort of a broad stroke. We are. We're still is a state, not yet to the point where we are really meeting some of the more basic gating criteria that we have established as a state or that was established nationally. So we'll continue to work on that and refine that and for in appreciate the desire, I think we're all have a desire to to see an end. You know, in the absence of a vaccine, andan identify and celebrate successes, just one follow. I'll just finish on this so as a board based on the gating criteria and whatever else you're gonna throw in there with the top civilization, you beds, whatever happens to be. Should we, uh, read a document that these are the criteria that we're trying to be? The metric once we do leave those criteria that our schools can reopen on that that's an idea worthy of consideration. And one that we could take under advisement. Thank you, Mr Chair. Questions. Any other questions for my colleague? It is very none. I'm sorry or I'm sorry. Yes, Ford and Mr Chair, this may be a question for somebody in DP I but, um, so I mean, speaking plainly, we know that, uh, this guidance is good, But then ocean of wearing a mask is it has been politicized. If, for whatever reason, students or families desire not to comply with that minimum requirement. What is the expectation of enforcement? Right. So how do we ensure that all families are students are complying with this? It's not sort of an optional school. Keep the FBI. Be glad to take a stab at that. Unless you want to start. I don't feel free chaser. Happy to jump in as well. Okay. Yes. So, Mr Ford, I believe that our approach will be that of course, we will require these, uh, items including mask wearing to the performed in our schools for the safety of all students and staff. If for some reason that it's someone's unable to comply or unwilling, and we will certainly offer them and I'm sure that we can educate that child in a remote fashion. That's the reason why we've asked every district in every tour school era, remote instruction plan so that in the event that for whatever reason, it's not possible or vegetable too. Being one of our buildings, then we can continue to educate that child in a remote fashion. But we were conscious of educating all but also ensuring that the best we can, the safety of those who are in our building, anything to add to that Definitely. I think that's a great answer, sir, And I would just say I'm on Agree that, uh, you know, our our best measure is is to really continue to do the really good prevention and education work around. Why based mass are a scientifically proven, an important and an important critical tool that we have to mitigating rinse skin. Encouraged to see more more leaders across our state and nationally supporting the wearing a face mask is a good way to get our schools reopened and our economy back up and go. Thank you, Thank you both for that answer. Yeah, hearing no other questions. So this will be the emotion for the board's consideration later on. Their meeting motion is as follows in accordance with section of all 2020-49 an executive order once EC steamed issued by Governor Cooper on March 10 2020. The North Carolina State Board of Education approves as official guidance or in person instruction for the 2020 2021 academic here are all elementary and secondary public schools in North Carolina. The requirements outlined in the strong schools in Seek Public Health Tool Kit 12 issued by the North Carolina Department of Health and Human Services and has presented in this meeting today any questions on that motion? A hearing None. My thanks to you Chief Deputy Secretary Bill Perry until you that our team DHHS we look forward to, uh, continued partnership with you As we move forward in our schools, we will now turn to the Business Operations Committee, and I recognize that the chair of that committee vice chair Duncan Notre Good Morning, everyone. Along with Hot Jeff thing, we lead the Business Operations Committee and we have three items today. The 1st 1 is inaction on first reading, as you will call one of the items passed by the Legislature in order to support the continued school nutritional services. Need in the emergency circumstances we have found ourselves in was to provide additional transportation allotment funding for purposes of providing the meals to students in the outstanding work that's been provided by several of our transportation workers to assist in this process. The total of $12 million with authorized authorized under session law 2020-80 Section 2.2 The funds to be allocated the proposal of the funds to be allocated based on an application basis, showing a documented need by the eligible public school unit in the event that the request for supplemental funds in totality exceeds maximum allowable amount. The $12 million for legislation all requests would then be reduced on a pro rata basis. Believe electors, Shouts is on the line to provide us with additional information and supported this. A lot been approached for this funding to support emergency child nutrition service. Thank you, Mr Duncan. Yes. The just make clear that this authorizes the department to, um, issue to allow school district's to use up to $12 million in totality off the appropriated transportation allocation. It's no additional funding, but it does provide us the flexibility to permit school district to use up to $12 million off that allocation for the school nutrition. There is a secondary addition to the policy that is also modifying the approach off the calculation of the transportation allocation. And that is to, uh, hold them harmless on the prior allocation because the budget efficiency rating was compromised you to the coded. Stop it. Are there questions or comments on the science? Thank you for that report, Michelle. All right. Not hearing any United month for three natural item on 1st 3 our second item, which will be in action item. But we have we have visited decide, um, two or three times now, and I think we probably have it pretty well in mind at this point. This is our teacher compensation models for advanced teaching role in the grant that both the criteria and the options to select for the various applicants for the grants for local school administrative unit. Um, at our last meeting, there were some additional follow up information that was requested specifically with respect the applicant ability. I still want to proceed under options. If they didn't get the full amount may be full allotment amount because some of the changes that it otherwise met been made. Um, in terms of their, uh, there is class five issues, other issues. Uh, Dr Tom. What? I believe you have researched these and ready to come back with a recommendation at this point. Uh, yes, sir. Good morning, Vice chair Duncan. And the rest of the morning, um, so doing To answer your question, we did reach out to the district's and at the proposed the district with proposals and asked if the funding were reduced by around 10 to 30%. Would they still be able to operate? And, um, the answer to that question was, yes, but, um, there would by necessity, needs to be Cem re scaling of the scope of the project or some of the, um of the benefits or the or the plans that were being, um, proposed in the original budget, but nothing substantive would need to change. So we feel pretty confident that they would be able to move forward under option C. And in the second question that we came up in the last time we discussed this with the with the passage of Senate Bill 6 81 that limited the, um the program, the class size flexibility only to those schools within the district, not all districts. And we wanted to make sure they were clear about that. Um, and most of all of them said that that would have little to no impact on their on their plans. So in our unless there are questions about more questions about the the impact of 6 81 this Plan C is the is the plan that the department would recommend. All right, thank you. Thank you for additional work. And through follow up in like, the legislative change was made as we were looking at this issue other since your thoughts on this island, I believe the recommendations that we proceed under option D and that the grant applications and awards with then applications would be considered an awards made Went to that. All right, not hearing any questions. Um, let's go on into our our third item there. Last time they were in an action item. Bids are three is the reading diagnostic. And we have no either. We talked about double times, of course, left you meeting, um, and we had you will call that time we voted to authorize already on station and in w e a. Give me, uh, we had voted station in the E into the EA and star early literacy with provisional approval of already subject to getting the approval from SAS with respect to, uh, one last jailing issue. Um, that approval has been obtained from sass and or ah meeting even compatibility in the other statutory obligation. So we have four with our previous vote. Since then, two others have come forward. Amplify has complete, and there's been some discussion about this previously. The ELECTILE study has been completed in it meets the requirements, and it has previously many know the in class, uh, product has been used with even in the past. And then add mentum, um, is another company that it has exact path, individualized learning solution. And they have now, at this point, met the A woman of diagnostic Lex. I'll issues being finalisation of the vast data verification that in process as big right now. So, uh, one maybe calling doctors to go to if that's the right person to update its on where the where we are with respect these two. And then, um, in addition that a Jeff at this point that 1/3 6 options that have been that would be available up to six options that could be available. That and we're not aware of anyone else trying to meet any of the school year on coming in the many other important things that are going on in our districts throughout the state and the tremendous burdens frankly, that our district face in getting school opening in the tremendous amount of work that's going on that at this point that we, uh, we end, um, availability. If you will further approvals past these two additional that have gone and done the work and presented to us their position with respect to why they should be approved. With that background doctors to go, could you comment please on the status of these other two? That would be the amplifier reading M class product in the ad Mentum Exact path. Individualized Learning Solution products. Thank you, Vice Chair Duncan. This is David Steagall on Thank You for the clarification of Already. It is as metal requirements as you stated. We bring forward to you two additional companies. As you mentioned, the two companies are amplified and admit him before going to specifically tells if I could give a just on overview and reminder that the DPS staff, in conjunction with Sass and Eva's as worked diligently to ensure that all the assessments on the people's list have met the requirements of the Streeto chief statute was the conditions for modeling growth and K through to reading. It's important to note that this method of combining multiple assessments up linked to the common outcome of electoral reading scores so they all are being bound and grounded in the Lex already score. Trying to do those into a single statewide measure of growth. Having six different companies compared to the Lexar score and then to each other is unprecedented. We have no existing model to learn from no other state, and us has done something to this measure, and we have no protocol to follow to ensure a successful outcome. The key piece I want you to understand as faras and I'm gonna have Tom tumbling on the call to help answer questions as well. But the extraordinary conditions of discomfort school, you're certainly make this action necessary, and we're glad to do this. And I know the board is as well. DPS staff is committed to working with the six proposed vendors and the Saskia boss to achieve the desired outcome. So the gist of what I'm trying to communicate is that we have for you today, admits, um, who have met all the requirements and is just as I really just completed add mental. Their data is to be analyzed by SAS in the same manner as the others have been much recently, as you shared, I ready. And the scene is we hear back that that data aligns TVA's we will community cat that Can we get that to the board? Amplify has a score that matches the specific 7 25 Lexa level required by read to achieve legislation for third grade proficiency. They do not their structure differently that they don't have a conversion chart. Some of the others knew in a vast, Um, as we know, amplify has been a statewide tool in the past. They do meet, evokes requirement. But I've asked Mr Tom Berlin to kind of speak. It is a bit technical, and he is our boss expert, and he works with sass on this. I've asked him to kind of explain it to you layman's terms so that anyone listening and who may have a question about why this is taking so long. The key pieces that we have six individuals, companies that are probably owned companies and we working with an outside company, SAS, and lost that. And we're comparing tools that weren't designed to be compared to one another. And so we're wanting to ensure, to the greatest extent possible that these Eva's results will yield what the General Assembly and the state board is expecting. But because this has not been done either by any other state or by SAS, for that matter, to know how this will turn out, they individually meet the requirement. But when you start comparing them one to another, vertically are sees me horizontally. We don't know what that may turn out throughout this process or Tom, if you're available, could you expound a little bit on where that stands? Sure. So in all cases, with these assessments, we've worked with sass to one verify that they've worked with some of these vendors under different conditions in different states. And do they have confidence that that those measures will function adequately and are in North Carolina's growth model? And for some of them that the answer was just an initial Yes, for some of them, obsessed had not worked with them directly. So we requested data from those vendors to allow us to do a preliminary analysis to to ensure that the data met our standards for appropriate distributions in the assessment data. Um, we have completed that for that process. Either the initial process with secondary process were four of those that are listed as unqualified yeses, um, were amplify and ed mentum. In the case of Ed Mentum, it was just it took us a little longer to establish that they met the read to achieve requirements. They've been very, um um quick to respond to our requests for data. We have that data with Eva's. Now it should I would anticipate that we would have a decision on them next week at the latest, sometime next week at the latest for Amplify. The the only remaining issue that we're seeing is they do have a link to the Lexx outscores, Um, but from what we understand, they have to do a secondary process. So these have links to the scale score in the Lex outscore for amplify. That's not yet. I'm solidified. So what would happen is the amplified data, for my understanding would need to be submitted to another vendor for for conversion toe. Lex. I'll scores and then we state would get those back and be able to incorporate them into the Lexus models. Since that's a new process for amplify because they just completed their conversion test, we would we would feel more confident if we could see some of the data with that. With that conversion to the Lex I'll before we gave final thumbs up and we will certainly work with Amplified to do that with all diligence, be the timing looked like on that process were done that way. So I think late into the evening last night, way got confirmation of that's the process that amplify was going to go through. So I think I would need to talk with some of the amplify folks to see how long it would take them to get us some data that's been converted till exiles in that we could we could get that in front of SAS. Not having spoken with the vendor about that, I I couldn't predict how long that would take them. Um, the turnaround from SAS is perspective. Um, would be pretty standard. It would be around a week. Um, we've seen for the other assessments. All right, just best year Azi. You're seeing that we have six private companies with We have to verify linking study through another private company many metrics and then have data analyzed through another private company, SASK. So we certainly pushing as fast as possible to get us many of these. Then a submitted the their information. We're having to go spend hours going through each component of the requirement for to be approved. And it is just not a process that we have a lot of control over time. Last, everyone has been very responsive and very timely to the greatest in that have a Tom said the only thing we have left to do is on these two that were submitted today is just verify the SAS and even compatibility the boss. If there are no hiccups with that, we anticipate within a week to 10 days we would be able to tell you whether that was met. The qualifications or not. But we certainly feel comfortable enough to bring them to you forward, just like we did. I ready at the last board meeting. All right, So it is. Declare me. That's one clarifying question. If I could and then make it better, uh, and entertain questions, comments with respect, the process you describe trampled by that is they would get today that they would send it toe vendor who was then converted for statuses review freed the vast purposes that I understand that correctly, that that is correct. Yes. Yeah. Is that how it was done when amplify was old ben drawers or something new about that? So we support, understand? It brought right. So, um, Dr Skull, do you want me to answer that? Yes. Let's Yes, please. So in when we used amplify as thes soul assessment for the state for K to reading. We did not have to be concerned from a growth perspective about the LEX I'll scores because we did not use those. We used the assessment data directly from amplify to measure growth for students in K two. Um, is this particular strategy for measuring growth across the state That complicates the issue for amplify um, we. And for all the assessments, all the assessments have to have a process for converting their their assessment score to Alexis. I'll score, um, that happened very, very recently for amplify, um, and and as a result of that, um, we need to We need to ensure that those conversions meet our distribution expectations the same way that the other four or five on the list meet our expectation for distributions of scores on the Lexx I'll as and that's more important necessarily than on their individual underlying scales. So this dish, this is an additional step, something different from what was in place when amplify had a soul contract. It brought about by the fact that you're trying to bring about comparison compatibility. Riva scores with multiple vendors that a fair way to think about it. That's absolutely correct, and it's not specific to amplify. Uh, we would not be having this conversation about any of the six. If they were the sole provider of assessments for K to reading across the state. We would not have Teoh impose this conversion tool. Exiles. All right, um, so them can you stay clearly then what the proposal from the recommendation would be from the apartment at this point, with respect to these last two vendors amplify. And it meant our proposal is the to approve, pending verification of the data, as we did with already anticipating that will have that within a week to 10 days. Ideally, but it would. We feel that we know that they've made every other a part of the requirement. And we feel that unless there's some unforeseen issues, that they will likely meet this Eva's requirement as well. But we just don't have the data in hand to verify that again. It's very similarly to exactly how we did I ready. And we were able to get you an answer within 10 days with that. So we way hope you would approve pending that verification. All right, so what do 11 last thought that if we approve in that manner, as we did already, have you already notified the district that already isn't approved? Product? We will. Today. After the meeting, we wanted to make sure that you put you There were no questions from you today. We were going to notify them. They changed for already. And then if you voted for these two as well, we would give them the same update that this there waiting the data verification just so they know. All right. So we will keep the district's informed as to the status. Because if we vote to approve them assuming they meet this I don't know that we have to meet. I don't know that we have to have an item again on that. If I already have been our last one, we had basically I believe the boarded already approved them as long as they got the that's factory response from S a F on meeting evolves compatibility. So I think from our perspective, both the way suggest it would be the same year for ad mentum and amplify. Correct, sir? Yes, Correct. Ok, All right. So if for example, we didn't have a meeting it would still be OK to notify district something if we vote as you have recommended. Yes, that would be our plan was Okay. Well, thank you for the, uh, setting out the almost information on something that's not necessarily technical information that I think you provided to us in a way that we can better understand what the issues are. Thank you for that. Are the questions. Comments from board members? I'm this is Mariah more if ever. Questions? Yes, please. I saw it's just advisers to Mariah. Miss more. Thank you. Um, and I appreciate Dr Tomlin. Doctor spell that great explanation of bomb explaining. Why amplify? It's a different process. Just go around with six different vendors. Thank you for that. My question is just I guess maybe it's food for thought. So our district feeling a little strapped because they're gonna have to use one of these vendors to make sure that they're compliant with testing our fourth graders within the 1st 10 days of school this year. And it takes significant time to make sure that we're getting the technical infrastructure in place at the district level. Once we choose the vendor to make sure that all of the technical assistance on the iPad is up and ready that were training art teachers, etcetera. So I just I know that everyone doing the best they can, but I just want to make sure that everyone was cognizant of that pinch point for our district right now. In addition, do their I think some were still waiting for funding to be dropped to go ahead and move forward with it on process. So I don't know if there's any timeline for funding or for when we know that it sounds like there's no timeline for amplify. But if there's any other additional verification, the funny drop I love Michelle so still on on. Besides, she would be better equipped. Answer that Underwood process now. Shastri available. The funding is to be dropped very quickly, and the funding would cover more than cover all the costs for the vendor. Many district that have called us and told us they purchased it as they've done in the past, is a supplemental, uh, program. But medium already purchased and set that up, and they would then reimbursed themselves with that once the funding drops. But I do understand that we're trying. The funding should be dropping soon, and they should have that in hand assed faras. The question is Miss Howard on the line? Dr. Howard, No question. About, um, the fourth grade that the window of time for the fourth grade. It does say, within the 10 days we could ask for flexibility with the General Assembly with that, but it is just not get 1/3 radio G is to provide a metric or fourth graders. And to your point, Miss Morris, I do agree. That's many people that's less than a mop. That Tim 10 day window was less than a month. We're working certain as fast as we can to get that out to everyone, but it may be a tight fit for many. Yes, thank you. Got your call for hearing us on that point. And I think if there is any flexible ability from the General Assembly, I think that would be really welcome from the district, because I think they want to make the best choice for a vendor, not necessarily the quickest oy on. And that might take some time to make sure that it implemented correctly infidelity. So if there's any flexibility at the General Assembly level would be wonderful. Just for clarification that the fourth grade, as well as all the K three, can be given remotely or face to face and eso they work in both environments, which will be beneficial for school districts they're still in. They see Plan C eso. They'll still be able to utilize this as the questions or comments. Thank you for last year. Duncan. This is Olivia, Thank you very much. And I don't have a question on the questions that I had previously had been pretty much answered. I think out doctors Tom Berlin's Tegel for that very clear explanation. My comment is one of I suppose I'm gleeful in the fact that we do. It appears that we now have a system that is going to answer questions around comparability with respect to alignment with the requirements in, um, evolves. So, out of all of the discussions that we have had over the last several months, I think the many upsides. But one of the upsides to me is the fact that, as Dr Steagall said, this is robust work and herculean all the way. I'm very proud that we we've made the effort, and we've arrived at a good place. So those are my comments. Thank you. Thank you, Bill. Comments, Doctor Oxen night. Any other questions or comments on this? All right. Not hearing any. Our motion on this item would be the record would be to follow the recommendation made bust after the reason staff is that out. And to at this point, uh uh, prove provisionally amplify and add momentum. Well, the four there already approved subject to getting the confirmation of the vast compatibility and that at this point, absent any not having any others in process, that this would in understanding the difficulty in the compatibility process that we would, uh, not entertaining any additional vendors at this late date for this year on. But obviously, all vendors are welcome as we start the more robust procurement process in the next in the immediate future for a contract that will be awarded next year for that for that year, potentially following years as well. So that would be the emotional on this item in Mr Gerald. Turn back to you and thank you for the time. Thank you for last year. Duncan. This concludes our work for this, uh, agenda. We will now move to voting on the matters that we discussed, which are four there. Three business up items that just your Duncan Just let us through as well as the Carolina DHHS data guidance at this time. Is there a request to remove any of these items from the loading agenda for a separate vote hearing? None. I asked for a motion to approve. The following is up one through three in the North Carolina DHHS. Updated guidance motion has presented earlier for such a motion. Olivia Ox and I'm so moved. Motion by Dr Oxen dying is their second feel. Candidates second, second by miss Can it Any discussion on this motion hearing? None. Dr. Townsend Smith, please call the role to capture the vote. Yes, sir. That rocks and I Yes, just candidates. Yes. Mr Keenan? Yes, Mr Hall. Mr. Howe? Yes. Thank you. Ger about protecting Rogers. Yeah. Thank you. Mr Chesty? Yes, Mr Four. Yes. Treasure Farwell. Lieutenant Governor, Brush your doc in? Yeah, chair Davis. Yeah, it's unanimous motion carries. Thank you. I want to thank all my colleagues and advisers and staff for the work put into this special called Meeting and the progress that we continue to make now. Asked for a motion to adjourn the July 24th 2020 minutes. Olivia Oxen dying. So moved Motion by Dr Oxen Dining Is there a second? When their holes that could By Mr Hall. Dr. Townsend Smith. You give, sir not guards and dying. Yes, can it? Miss Cam, it's Mr Keenan. Yes, Mr Hall? Yes, Dr Tip to Rogers yet, Mr Chest Een Yes, Mr Four. Yes. Change. Your Farwell was any governor, but I share Duncan. Yes. Chair Davis. Yes, Yes. Unanimous motion carries Weird earned. Have a good day and good weekend. Thank you all. Oh, oh, oh 00 00 But