Have you ever used the "envelope system" for budgeting your monthly income? Have you found it to be more difficult to use considering so many purchases and bills are paid with credit cards, checks, online payments and online currency like Paypal?

Read on for new budgeting tools to help you live within your means and stay out of debt with this article by Gary Foreman of The Dollar Stretcher.

Other WRAL Top Stories

A Digital Envelope System

by Gary Foreman

My family has been trying to work with a budget for the past several months, but the "envelope" system is just not practical with our primarily cashless lifestyle. How can I track our cashless expenditures for gas, groceries, personal items, etc. and still know how much is left in each category as the month goes on? - Lisa

Lisa's right. Some of the old budget tools like the envelope system don't work so well today. Fewer of our purchases are made with cash. So merely controlling cash isn't an effective budget tool.

Before we look specifically at Lisa's question, let's spend a moment to talk about how budgets can be used. A budget is a wonderful way of collecting information about your finances and presenting it in a way that's useful to you. A simple monthly budget can tell you at a glance where your money is going. When compared to previous months, it can tell you what's changing in your spending patterns. That's important. Just knowing that your electric bill is higher could help you identify an air conditioner that needs servicing before it breaks down completely. It's also a good way to find potential savings. If you need to reduce spending by $250 a month, don't look in a category where you only spend $300.

Lisa is attempting to use her budget for its second purpose. A budget can provide discipline and control overspending.

There are variations, but in the basic envelope system, Lisa would cash her paycheck. She would have a number of envelopes for the different categories of spending, such as rent, food, transportation and so on. Cash from her paycheck would be divided into the various envelopes based on how much she felt she needed in that category.

For instance, if she got paid weekly and expected to spend $40 per week on groceries, $40 would go into the "grocery" envelope. When she went to the store, she'd take the "grocery" envelope with her and pay for her purchases with the money in the envelope. If she got to the checkout and had more than $40 worth of groceries in her cart, she could return some groceries or take some cash from another envelope. Of course, that meant that she'd have less to spend in the envelope she stole from until the next payday.

The envelope system worked well when we used cash for all of our purchases. You immediately knew if you could afford a purchase. Moving money from one envelope to another was a warning sign that you could be getting into trouble.

Unfortunately, very few of us use much cash anymore. We're much more likely to pull out a credit/debit card or write a check.

One easy way to duplicate the envelope system is to use rechargeable debit cards. When you get paid, instead of putting cash into an envelope, add it to a debit card. Have a debit card for every category that used to be an envelope.

If you don't like debit cards, another way to modify the envelope system is to add an additional envelope for your checking account. When you charge something, move cash to the "checking account" envelope. If you charge $20 worth of groceries, move $20 from the "grocery" to "checking account" envelope. Then when the credit card bill comes, you'll have the money available to pay the bill.

Or Lisa could use a "pretend envelope" system. She would set it up just as if she were going to use an envelope system. But she wouldn't actually put cash into the envelopes. Instead, on the front of the envelope, she'll list how much money is assigned to it. As she writes checks or makes charges, she'd subtract that money from the balance listed on the front of the envelope. When the running balance on the front of the envelope got to zero, she'd have to quit spending in that category or "move" money from another envelope............. To read the rest of the article, please head to Stretcher.com HERE.

My thanks to Gary with The Dollar Stretcher for sharing this excerpt. See Stretcher.com for many more frugal living articles.